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Server user management

A user is defined as any individual who can log in to Grafana. Each user is associated with a role that includes permissions. Permissions determine the tasks a user can perform in the system.

If you have server administrator permissions in Grafana, you can manage all users for a Grafana instance in the Server Admin section:

If you have organization administrator permissions and not server administrator permissions, refer to Manage users in a organization.

For more information about user roles and permissions, refer to Roles and permissions. For more information about managing users in general, see User management.

View a list of users

You can see a list of users with accounts on your Grafana server. This action might be useful when you want to know which role you assigned to each user.

Before you begin

  • Ensure you have Grafana server administrator privileges

To view a list of users:

  1. Sign in to Grafana as a server administrator.
  2. Hover your cursor over the Server Admin (shield) icon until a menu appears, and click Users.

Note: If you have organization administrator permissions and not server administrator permissions, you can still view of list of users in a given organization.

View user details

View user details when you want to see login, and organizations and permissions settings associated with a user.

Before you begin:

  • Ensure you have Grafana server administrator privileges

To view user details:

  1. Sign in to Grafana as a server administrator.
  2. Hover your cursor over the Server Admin (shield) icon until a menu appears, and click Users.
  3. Click a user.

A user account contains the following sections.

User information

This section contains basic user information, which users can update.

Permissions

This indicates whether the user account has the Grafana administrator flag applied. If the flag is set to Yes, then the user is a Grafana server administrator.

Organizations

This section lists the organizations the user belongs to and their assigned role.

Sessions

This section includes recent user sessions and information about the time the user logged in and they system they used. You can force logouts, if necessary.

Edit a user account

Edit a user account when you want to modify user login credentials, or delete, disable, or enable a user.

Before you begin

  • Ensure you have Grafana server administrator privileges

To edit a user account:

  1. Sign in to Grafana as a server administrator.
  2. Hover your cursor over the Server Admin (shield) icon until a menu appears, and click Users.
  3. Click a user.
  4. Complete any of the following actions, as necessary.
ActionDescription
Update name, email, or usernameIs the user notified of these changes?. Click Save after you make a change.
Change the user’s passwordThe new password must be at least four characters long. Click Save after you make a change.
Delete a userThis action permanently removes the user from the Grafana server. The user can no longer sign in after you make this change.
Disable user accountThis action prevents a user from signing in with this account, but does not delete the account. You might disable an account if a colleague goes on sabbatical.
Enable a user accountThis action enables a user account.

Add a user

Add users when you want to manually provide individuals with access to Grafana.

When you create a user using this method, you must create their password. The user does not receive a notification by email. To invite a user to Grafana and allow them to create their own password, invite a user to join an organization.

When you configure advanced authentication using Oauth, SAML, LDAP, or the Auth proxy, users are created automatically.

Before you begin

  • Ensure that you have Grafana server administrator privileges

To add a user:

  1. Sign in to Grafana as a server administrator.
  2. Hover your cursor over the Server Admin (shield) icon until a menu appears, and click Users.
  3. Click New user.
  4. Complete the fields and click Create user.

When you create a user, the system assigns the user viewer permissions in a default organization, which you can change. You can now add a user to a second organization.

Note: If you have organization administrator permissions and not server administrator permissions, you can still add users by inviting a user to join an organization.

Force a user to log out of Grafana

If you suspect a user account is compromised or is no longer authorized to access the Grafana server, then you can force the user to log out of Grafana.

The force logout action can apply to one device that is logged in to Grafana, or all devices logged in to Grafana.

Before you begin

  • Ensure you have Grafana server administrator privileges
  1. Sign in to Grafana as a server administrator.
  2. Hover your cursor over the Server Admin (shield) icon until a menu appears, and click Users.
  3. Click a user.
  4. Scroll down to the Sessions section.
  5. Perform one of the following actions:
    • Click Force logout next to the session entry that you want logged out of Grafana.
    • Click Force logout from all devices.
  6. Confirm the logout.