Documentation Grafana Cloud Visualize data Dashboards Sharing Shared dashboards

Externally shared dashboards

Externally shared dashboards allow you to share your Grafana dashboard with anyone. This is useful when you want to make your dashboard available to the world without requiring access to your Grafana organization.

If you change a dashboard, ensure that you save the changes before sharing.

Shared dashboards list

You can see a list of all your externally shared dashboards in one place by navigating to Dashboards > Shared dashboards. For each dashboard in the list, the page displays:

• Link to view the externally shared version of the dashboard
• Link to the shared dashboard configuration
• Options to pause or revoke access to the external dashboard

You can also click the name of the dashboard to navigate to the dashboard internally.

Important notes about sharing your dashboard externally

• Anyone with the URL can access the dashboard.
• Externally shared dashboards are read-only.
• Arbitrary queries cannot be run against your data sources through externally shared dashboards. Externally shared dashboards can only execute the queries stored on the original dashboard.

Share externally with specific people

To share a dashboard with specific external users, you can send them a link by email. Use this option when you only want to share your dashboard with specific people. When you share dashboards by email, recipients receive a one-time use link that’s valid for one hour. Once the link is used, the viewer has access to the shared dashboard for 30 days.

When you share a dashboard with an email link, your organization is billed per user, regardless of how many dashboards are shared. Grafana bills monthly per user until access is revoked.

To share a dashboard with specific people, follow these steps:

1. Click Dashboards in the main menu.

2. Click the dashboard you want to share.

3. Click the Share drop-down list in the top-right corner and select Share externally.

   The Share externally drawer opens.

4. In the Link access drop-down list, select Only specific people.

5. Click the checkbox confirming that you understand payment is required to add users.

6. Click Accept.

7. In the Invite field, enter the email address of the person you want to invite and click Invite and repeat this process for all the people you want to invite.

   You can only invite one person at a time.

8. (Optional) Set the following options:

   • Enable time range - Allow people accessing the link to change the time range. This configuration screen shows the default time range of the dashboard.
   • Display annotations - Allow people accessing the link to view the dashboard annotations.

9. (Optional) Click Copy external link and send the copied URL to any external user.

10. Click the X at the top-right corner to close the share drawer.

Once you’ve shared a dashboard externally, a Public label is displayed in the header of the dashboard.

Viewers requesting access

If a viewer without access tries to navigate to the shared dashboard, they’ll be asked to request access by providing their email. They’ll receive an email with a new one-time use link if the email they provided has already been invited to view the shared dashboard and hasn’t been revoked.

Revoke access for a viewer

You can revoke access to the entire dashboard using the steps in Update access to an external dashboard link, but you can also revoke access to the dashboard for specific people.

To revoke access for a viewer, follow these steps:

1. Click Dashboards in the main menu.
2. Click the dashboard you want to share.
3. Click the Share drop-down list in the top-right corner and select Share externally.
4. In the Share externally drawer that opens, click the menu icon (three dots) next to the email address of the viewer for whom you’d like to revoke access.
5. Click Revoke access.
6. Click the X at the top-right corner to close the share drawer.

The viewer immediately no longer has access to the dashboard, nor can they use any existing one-time use links they may have.

Re-invite a viewer

To re-invite a viewer, follow these steps:

1. Click Dashboards in the main menu.
2. Click the dashboard you want to share.
3. Click the Share drop-down list in the top-right corner and select Share externally.
4. In the Share externally drawer that opens, click the menu icon (three dots) next to the email address of the viewer you’d like to invite again.
5. Click Resend invite.
6. Click the X at the top-right corner to close the share drawer.

The viewer receives an email with a new one-time use link. This invalidates all previously issued links for that viewer.

View shared dashboard users

To see a list of users who have accessed your externally shared dashboard by way of an emailed link, follow these steps:

1. Click Administration in in the main menu.
2. Select Users and access > Users.
3. On the Users page, click the Shared dashboard users tab.

On this screen, you can see:

• The earliest time a user has been active in a dashboard
• When they last accessed a shared dashboard
• The dashboards to they have access
• Their role

You can also revoke a user’s access to all shared dashboards on from this tab.

Access limitations

One-time use links use browser cookies, so when a viewer is granted access through one of these links, they’ll only have access on the browser they used to claim the link.

A single viewer can’t generate multiple valid one-time use links for a dashboard. When a new one-time use link is issued for a viewer, all previous ones are invalidated.

If a Grafana user has read access to the parent dashboard, they can view the externally shared dashboard without needing to have access granted.

Share externally to anyone with a link

To share your dashboard so that anyone with the link can access it, follow these steps:

1. Click Dashboards in the main menu.

2. Click the dashboard you want to share.

3. Click the Share drop-down list in the top-right corner and select Share externally.

   The Share externally drawer opens.

4. In the Link access drop-down list, select Anyone with the link.

5. Click the checkbox confirming that you understand the entire dashboard will be public.

6. Click Accept.

7. (Optional) Set the following options:

   • Enable time range - Allow people accessing the link to change the time range. This configuration screen shows the default time range of the dashboard.
   • Display annotations - Allow people accessing the link to view the dashboard annotations.

8. Click the X at the top-right corner to close the share drawer.

Now anyone with the link can access the dashboard until you pause or revoke access to it.

Once you’ve shared a dashboard externally, a Public label is displayed in the header of the dashboard.

Update access to an external dashboard link

You can update the access to externally shared dashboard links by following these steps:

1. Click Dashboards in the main menu.
2. Click the dashboard you want to share.
3. Click the Share drop-down list in the top-right corner and select Share externally.
4. In the Share externally drawer that opens, do one of the following:
   • Click Pause access so that people can’t access the dashboard, but the link is maintained.
   • Click Resume access so that people can access the dashboard again.
   • Click Revoke access so that people can’t access the dashboard unless a new external link is generated. Confirm that you want to revoke the link.
5. Click the X at the top-right corner to close the share drawer.

Assess shared dashboard usage

You can check usage analytics about your externally shared dashboard by clicking the insights icon in the dashboard header:

Learn more about the kind of information provided in the dashboard insights documentation.

Supported data sources

Externally shared dashboards should work with any data source that has the properties backend and alerting both set to true in its plugin.json. However, this can’t always be guaranteed because plugin developers can override this functionality. The following lists include data sources confirmed to work with externally shared dashboards and data sources that should work, but have not been confirmed as compatible.

Confirmed:

Unsupported:

Unconfirmed:

Limitations

• Panels that use frontend data sources will fail to fetch data.
• Template variables are not supported.
• Exemplars will be omitted from the panel.
• Only annotations that query the -- Grafana -- data source are supported.
• Organization annotations are not supported.
• Grafana Live and real-time event streams are not supported.
• Library panels are not supported.
• Data sources using Reverse Proxy functionality are not supported.

Custom branding

If you’re a Grafana Enterprise customer, you can use custom branding to change the appearance of an externally shared dashboard footer. For more information, refer to Custom branding.